TREE SURVEY DRAFTING OUTSOURCING SERVICE

Many companies in the land surveying field have sought outsourcing services for tree survey drafting with the expectation of saving time and costs, but the results were often below expectations. Inaccurate, inconsistent, or technically non-compliant drawings forced them to spend extra time on revisions, or even redo the work from scratch, leading to project delays and increased costs. Meanwhile, maintaining an in-house team is expensive and often struggles to meet large workloads. The Tree Survey Drafting Outsourcing Service at Aidedo provides a solution that helps companies overcome these limitations, ensuring accurate, on-time drawings and optimized resource utilization

What is a Tree Survey Drafting Outsourcing Service?

The Tree Survey Drafting Outsourcing Service is a specialized outsourcing service dedicated to producing technical drawings that meticulously illustrate the existing condition of trees on a site, based on the fieldwork survey data provided by the client.

Tree survey drafting outsourcing does not involve on-site surveying work but rather receives all the measured data, such as location, species, trunk diameter, height, health condition, and other relevant information. Subsequently, the drafting team proceeds to process, analyze, and present this data into a complete drawing, ensuring accuracy, clarity, and compliance with the professional requirements of each project.

The benefits of Tree Survey Drafting Services Outsourcing

Outsourcing Tree Survey Drafting brings numerous advantages to companies in the land surveying sector, making the workflow more efficient and optimized, such as:

• Only the CAD drafting portion needs to be outsourced to finalize the drawing, as the fieldwork surveying team is already in place.
• Saves time and reduces pressure on the in-house technical team, allowing them to focus on core specialized tasks.
• Easy to scale up project volume, handling large workloads without needing to increase staffing.
• Significantly reduces monthly fixed costs such as employee recruitment and training, facility investment, or specialized software licensing.

The key decision point for land surveying companies when choosing to outsource lies in the desire to reduce processing time, maintain a consistent drawing quality according to internal templates, and simultaneously eliminate the need to train new drafting personnel.

In parallel, quite a few clients previously outsourced Tree Survey Drafting services to other providers, but the results fell short of expectations. Inconsistent project information and drawing formats, which did not comply with internal standards, forced them to spend significant time on revisions, causing delays and negatively impacting their reputation with their own clients. Learning from these previous outsourcing limitations, companies have now sought out Aidedo with the expectation of partnering with a reliable vendor that delivers accurate, consistent drawings and guarantees on-time delivery.

With Aidedo’s Tree Survey Drafting Outsourcing Service, companies can optimize numerous steps in their workflow while still receiving complete drawings for critical purposes such as: obtaining building permits, development application, subdivision approval, designing subdivision, grading, stormwater, utility, and landscape, as well as conducting environmental impact assessments or managing tree preservation plans.

The Basis for the Tree Survey Drafting Outsourcing Service Provider to produce drawings

1. Local standards and client’s technical requirements

Depending on the local standards and the specific technical requirements of the client, outsourcing providers like Aidedo always execute the drawings using the correct form, template, and technical format within the partner’s system. With extensive experience in the field of Tree Survey Drafting Outsourcing across numerous international markets, Aidedo possesses deep knowledge of the technical standards and processes of each country.

As a result, all drawings are executed accurately from the beginning, minimizing the need for feedback, revisions, or missed deadlines. This helps clients save time and maintain their professional reputation with their partners.

2. Input data sources for the drawing execution process

Aidedo can accept and process almost all input data formats from clients. Regardless of the format in which the data is sent, Aidedo can execute and process it directly without needing time for conversion. Below are some of the input data types that Aidedo commonly uses during project execution:

• Base Survey / Boundary / Topo Drawing: Identifies the land boundary, easement, setback, and topography. This serves as the foundation for accurately locating the trees.
• Tree Point Data: Includes X-Y coordinates (Northing, Easting), tree species, Diameter at Breast Height (DBH), tree condition (health), and a “Protected” note, if applicable.
• Field Notes: Provides detailed information about each tree.
• Field Photos: Used for cross-referencing during drafting, preventing confusion between nearby trees.
• Legal information and local regulations
• Reference Project (if available): In DWG/PDF format to save time and ensure the correct template, block, plot style, etc., are used.

Upon receiving the input data, Aidedo checks it against an internal checklist to ensure completeness and accuracy before execution. In cases where additional information is required, we proactively reach out to the client for timely coordination.

The process of producing accurate drawings via Tree Survey Drafting Outsourcing Service

In this process, the client of the outsourcing provider such as Aidedo will be the party directly responsible for conducting the fieldwork survey, which includes:

• Measuring the land boundary (boundary survey)
• Measuring the coordinates and parameters of each tree (location, DBH, species, height, condition, special notes).

The survey data is recorded using GPS or Total Station equipment, exported into point files (CSV, TXT), along with handwritten notes or site photos. Subsequently, the client will send Aidedo all the input data, including:

• Survey point file containing coordinates.
• Field notes and supplementary information.
• Drawing template (if available) or specific technical requirements.

After receiving the data, Aidedo proceeds to check and standardize the data, then commences the Tree Survey drafting according to the technical specifications of each area or the client’s specific requirements. Simultaneously, specialized software such as AutoCAD, Civil 3D, Carlson Survey, Autodesk Recap and CloudCompare are utilized to complete the project, specifically:

Step 1: Finalize and verify the boundary survey drawing

The Boundary Survey is a mandatory foundation for accurately locating the position of trees. 

Determining the boundary helps to ascertain whether a tree is situated within the lot, a legal right-of-way, or belongs to an easement/setback.

Step 2: Verify input data from the client

After receiving the survey data from the client, the drafting team will cross-check it against the input checklist. If any crucial information is missing, we will provide immediate feedback to request supplementation. Typically, the required data includes the surveyor’s field notes, description of each tree, tree species, trunk diameter and health condition.

Step 3: Import tree point data into the CAD drawing

• Import data from the CSV/TXT point file into the previously finalized boundary survey drawing.
• Assign coordinates according to the survey grid system (State Plane – USA, MGA – AUS, UTM – Canada).
• Ensure absolute matching with the boundary and topo.

Step 4: Apply symbols and annotations for each tree

Based on the point description data and field notes, the trees will be assigned appropriate symbol blocks and fully labeled. Trees with a trunk diameter of less than 12 inches typically do not need to be shown on the drawing.

The block tree symbol shows DBH and canopy spread.

Label: Tree ID, species and condition

Display Regulations:

• USA: Some states/cities have a “Protected/Heritage Tree Ordinance” (for example: California – Live Oak, Texas, Florida, Pecan, Cedar Elm ≥ 19 inch DBH → marked “Protected”).
• AUS: The Tree Protection Zone (TPZ) and Structural Root Zone (SRZ) must be shown in accordance with AS4970-2009.
• Canada: Many cities (Toronto, Vancouver, Ottawa) require that trees $ge 10$ cm DBH must be illustrated on the drawing.

Step 5: QA/QC & Standardization according to client standards

• Re-check against field notes and site photos.
• Apply layer, color, and plot style based on the client’s template.
• Ensure the drawing meets the requirements of the council/city or international standards (ISA, ANSI A300, AS4970)

Step 6: Deliverable handover

• Export DWG + PDF files.
• Submit the accompanying checklist.
• Immediately update the project if the council/city provides feedback

Deliverables included in the drawings for Tree Survey Drafting Outsourcing Service Provided by Aidedo

The complete CAD drawing (.DWG) includes the following content:

• Boundary lines of the site.
• Tree Locations (according to surveyed coordinates).
• Tree Symbols/Blocks (categorized by species).
• Labels showing species, Diameter at Breast Height (DBH), condition, and protection status (if applicable).
• Tree Protection Zone (TPZ) or Root Protection Area (RPA) – if required.
• North Arrow and Scale Bar.
• Legend of symbols.
• Title Block.

PDF file for viewing and printing

• Print-ready files for all technical paper sizes, ensuring sharp clarity and correct technical layout.
• Used for sending to the client or submitting to regulatory authorities.

Tree inventory table

Information for each tree includes:

• ID (Identification Number)
• Tree Species
• Trunk Diameter (DBH – inches)

Tree Condition (Good / Fair / Poor / Dead)

• Notes (if any: Protected, Requires removal, etc.) 

This can be presented directly within the drawing or exported as an Excel file (.xlsx)

Technical Notes (If Required)

• A file documenting any issues that arise (missing data, suspected errors, etc.).
• Helps the client easily review or request revisions.

Other optional files (If requested)

• Export to GIS format (.SHP / .KML)
• Combined drawing with other plans (Grading Plan, Utility Plan, etc.)
• Separate files for trees to be retained / trees to be removed

Aidedo’s key differentiators in Tree Survey Drafting Outsourcing Service

Focusing deeply on Survey Drafting allows Aidedo to build a team of highly specialized drafters who are proficient in various drawing types (Boundary, Topo, ALTA, Tree Survey, etc.) to accurately distinguish specific technical requirements and meet the unique standards of each international partner.

Through the process of executing projects in the United States, Australia, and Canada, Aidedo is proficient in terminology, international standards, and local regulations, ensuring that drawings comply with the requirements of each city/council.

As a result, Aidedo enhances its technical expertise and creates distinctive value for every project, specifically:

• Ability to flexibly handle various input data formats such as CSV, TXT, CRD, LAS/LAZ, RCP/RCS, and GIS Shapefile.
• Flexible customization according to the client’s specific blocks, layers, and styles, ensuring consistency with the existing technical system.
• Guarantee the customer’s rights by doing the project first. The customer only pays when completely satisfied with the results.
• Integrating the Tree Survey drawing with other technical components such as Grading, Site Plan, and Utility, thus ensuring seamless continuity across the entire set of documentation.
• Automating the tree data processing workflow, which supports the rapid, accurate, and systematic classification and block assignment for hundreds of tree points.
• A specialized team of Survey CAD engineers capable of simultaneously executing multiple large-scale projects while maintaining both quality and schedule.
• Applying a multi-layered Quality Assurance/Quality Control (QA/QC) process to ensure the completion and accuracy of the drawings before submission to the client.

In addition to Tree Survey, Aidedo also handles a wide range of other Survey Drafting drawings such as Form/Foundation, Setback, Final Set Pin, Final with Elevation, Plot Plan, and Lot Data

The benefits of using Aidedo’s Tree Survey Drafting Outsourcing Service

Eliminate fixed monthly maintenance costs

By partnering with Aidedo, clients do not need to invest in additional licensed software or expand their in-house engineering team. Furthermore, they eliminate concerns about costs related to recruitment, training, salaries, insurance, benefits, taxes, or specialized equipment.

=>>> Explore the detailed pricing policy currently being applied by Aidedo

Rapid turnaround time

Aidedo ensures flexible and quick processing progress, with a turnaround time of just 12–24 hours, depending on the scope and specific requirements of each project.

First project executed free of charge

Clients can request Aidedo to execute a sample project to test our capabilities, quality, and adherence to technical requirements before committing to a partnership. Aidedo does not require any commitment or obligation, and a formal partnership will only proceed once the client is satisfied with the results of the sample project. This grants clients complete autonomy in their decision-making right from the very first step.

Absolute project data security

All project data is protected with strict access management and securely synchronized via a protected cloud, with access rights limited by project. Aidedo strictly complies with NDAs and commits to not sharing any information, ensuring clients can have complete peace of mind that their project data and private information are always kept absolutely confidential.

Payment and refund policy

When executing a project with Aidedo, clients are not required to pay a deposit or make advance payment; payment is only required after the project is completed. Clients are exempt from payment if the deliverables fail to meet the committed standards.

In the event that the Outsourcing Tree Survey Drafting drawings contain technical errors or are subject to delivery delays caused by Aidedo, we offer a 100% refund within 24 hours, ensuring the absolute rights and peace of mind of our clients.

Access to numerous sample works before partnership

Clients can request to preview sample projects that Aidedo has executed to reference the quality and execution methodology. We will provide a list of clients, who have agreed to share their information, for your convenient reference when you require previous client feedback. This list is based on similar criteria (needs, scope, project location).

Flexible operation according to client time zone

Aidedo always proactively arranges its working hours to match the time zone of each client, ensuring maximum convenience during communication and project collaboration.

Our team proactively works overtime, even during Holidays and Tet, to ensure projects are completed on schedule.

Development of proprietary project templates and libraries

For companies that do not yet have their own drawing forms or project libraries, Aidedo will assist in establishing a template system and drawing standards suitable for the client’s needs and internal processes.

Conversely, for clients who already possess their own specific formats and forms, Aidedo will strictly adhere to those standards, ensuring that the outsourced drawings are consistent with the internal system, minimizing errors and facilitating seamless collaboration.

Ongoing support and partnership throughout the project lifecycle

Aidedo partners with the client throughout the implementation process, even after drawing finalization and acceptance. We provide support for any subsequent technical revisions or adjustments that may arise, ensuring the project always operates smoothly and stays on schedule.

Evidence of Aidedo’s Credibility

• Achieved ISO 9001:2015 Certification for Quality Management: Aidedo aims to apply advanced management principles deeper into every specific operation, from internal processes to collaborating with partners and clients, continually striving for stable quality, transparency, and professionalism.

Learn About the Areas Aidedo Has Achieved ISO Certification In

• Aidedo has been reviewed and acknowledged by the ASCE (American Society of Civil Engineers) for its ability to help land surveying and construction companies save up to 50% on costs.
• Socially responsible enterprise: From the core value of Love, Aidedo built the Aide Fund to carry out charitable activities, demonstrating the spirit of love, responsibility and sharing with society.

Read more about Aidedo’s 2025 Charity Journey

• The engineering team is led by Aiden Tong – CEO & Founder of Aidedo, who previously studied and worked in California (USA) and has direct working experience with numerous clients from developed countries.

FAQs on Tree Survey Drafting Outsourcing Service at Aidedo

Aside from the frequently asked questions mentioned above, if clients have any other queries regarding our workflow, after-sales policy, or specific project details, they can refer to the FAQs section. 

For more specific consultation advice on Tree Survey Drafting Outsourcing Service, please contact Aidedo directly via contact@aidedo.com or by filling out the form below. Our team will respond and arrange a 1-on-1 online meeting within 1–2 hours, and no later than 12 hours after receiving the request. Our CEO or the specialized department director will personally consult with you. In parallel, if you are interested in our other land surveying drafting services, please visit our outsourcing land surveying drafting services  page for more details.

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